A copy of most works published in Victoria must be deposited with State Library Victoria under section 49 of the Libraries Act 1988 (Vic). A copy must also be deposited with the National Library of Australia.
Legal deposit, which has its origins in the Copyright Act 1869, has helped us to preserve and maintain a lasting record of Victoria’s publishing history. It has also enabled the Library to collect Victorian publications not held in other libraries, providing valuable material for researchers.
What needs to be deposited?
If you publish a work in Victoria, you are required to send one copy to the Library within 60 days of publication.
A work can be written or printed, or in another format such as audio, video or microfilm. All types of publications should be deposited, including books, periodicals, newspapers, brochures, catalogues, newsletters, annual reports, maps, musical scores, DVDs, CD-ROMS and microfiche.
Works produced for companies, organisations, community groups, private individuals or the public must be deposited by the publisher. Even if your work isn't commercially published, you still need to deposit a copy of it.
If a work is revised, translated, reformatted or abridged, a copy of this amended publication must be deposited with the State Library. If a work is republished by a new publisher, this newly published version also needs to be deposited, even if the work hasn't changed in any other way. A copy of a reprinted publication that is the same as the first print run does not need to be deposited.
Send one copy of your publication with your name and return address to us at:
Legal Deposit Librarian
State Library Victoria
328 Swanston Street
Melbourne Vic 3000
All works deposited will be acknowledged by post or email.
Once deposited and processed, a record of your publication will be available in our online catalogue and stored in our Australiana Collection.
Most legal deposit works are housed in closed access storage, but can be viewed upon request.
Published works that are not required to be deposited include: blank forms and labels; almanacs, calendars and diaries that contain dates but no significant text; activity-based materials such as colouring books, puzzle books and games that do not have significant text; in-house material such as training and procedure manuals, and minutes of meetings; teaching and course notes, course workbooks and theses; press releases; and trade advertising.
More information on legal deposit
If you require further information, please contact the Legal Deposit Librarian on (03) 8664 7146 or firstname.lastname@example.org.
Victorian digital publications
The legal deposit provisions of the Libraries Act 1988 do not specifically cover digital/electronic publications; however, we are accepting and actively collecting these publications.
Websites and online publications found on the internet are collected via PANDORA, which is managed by the National Library of Australia, while less accessible born-digital publications (eg PDFs distributed via email) are archived to the Library’s own digital storage system.
For enquiries about PANDORA, please contact the PANDORA Librarian on (03) 8664 7153 or email@example.com.
For enquiries about a non-online digital publication, please contact (03) 8664 7136 or firstname.lastname@example.org.
Victorian Government publications
The legal deposit provisions of the Libraries Act 1988 do not cover Victorian Government publications. Instead, a Premier’s circular from the Department of Premier and Cabinet requests that all Victorian state government agencies lodge copies of their publications with the Library.
To assist the Library in building a comprehensive record of state government publishing, the circular also requests that government agencies give permission to the Library to archive their publications and websites.