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Home > Help > Help using our catalogue > Quick guide to using our catalogue

Quick guide to using our catalogue

Use this handy quick guide to find your way around our catalogue. A printable version is available for download at the bottom of this page.

Searching the catalogue

Type in keywords for titles, authors or subjects. Select 'Advanced search' to enable more precise searching.

Limiting your search

Use the drop-down menu at the right-hand-side of the search box to limit your search to one of the following:

  • Everything except articles – all of the Library’s material, except articles.
  • Articles – journal, magazine and newspaper articles from many of the databases the Library subscribes to; also see our A-Z databases menu.
  • Books etc – includes ebooks, pamphlets, sheet music and more. Excludes maps, pictures and manuscripts.
  • eBooks – downloadable electronic books. 
  • Journal & newspaper titles – print and online journals and newspapers.
  • Pictures & photographs – paintings, sketches, posters and photos; many are available online.
  • Maps – maps, charts, plans and atlases; many are available online.
  • Manuscripts – unpublished papers, letters and diaries; also includes lists that describe the contents of Manuscript collections.
  • Multimedia – audio and video recordings and streamed content.
  • Find on shelf – items available on the open shelves in the Library's reading rooms.
  • Online – includes ejournals, ebooks, websites, streaming audio and video, digitised material.
  • Children's browsing collection - books for 0-12 year olds available in our Pauline Gandel Children's Quarter.

Refining search results

Use the right-hand-side 'scope' filters to refine your search results based on subject, resource type/format, publication date or State Library collection, among others. Click on an item’s title to see full details including request, email, print or export options.

'My account'

Use your Library account to request and renew items, view your filled requests (current and past), and access saved items and searches. You’ll need your Library member details to sign in.

Click 'Sign in' and enter your State Library member number and family name.

When you are signed in, your name will display. If you are not signed in you will see the label ‘Guest’.

To open your account, click on your name and then click ‘My account’.

Saving favourites

 See an item you want to explore later? Click on the pin icon to the right of your search item to save it as a favourite. (If you are not signed in, pinning favourites will only last for the current session.)

 To save a search, click the ‘Save search/Set an alert’ button in the black bar above the search results.

Requesting items

The catalogue record includes information about requesting items. You will see a message to ‘request from onsite storage’ or ‘phone a Librarian to arrange access’.

You must sign in to your account to request items from onsite storage.

  • Click on the title.
  • Go to the 'Availability' section beneath the title. This shows your request options and the available issues/copies for this title.
  • If multiple locations are available, choose ‘Request from onsite storage’.
  • Click on ‘Request’, enter any extra details (like magazine volume or date) into the comment box, then ‘Send request’.
  • Items will be delivered to the Redmond Barry Reading Room at the next delivery time (between 1-3 hours from the time you send your request, or the next day for requests after 4pm).
  • Use within the Library for up to one week

Some items can only be requested though Librarians, including multimedia, special collections and other material read in the Heritage Collections Reading Room. If you see the message ‘Requests not available’, contact 8664 7002 for further information.

Items can only be used within the Library.

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