Applying for a job

Current vacancies

All vacancies at State Library Victoria will be noted on the Victorian Government Careers website. Occasionally vacancies may also be listed on ALIA, SEEK, ArtsHub and other institutional notice boards.

You will find the position description attached to the job advertisement at the Victorian Government Careers website. If you can’t find it please email the Library’s People and Culture team at

You may wish to save a copy of the position description as it won't be available once the job advertisement has closed.

How to apply

Applications for vacancies at the Library must be submitted through the Victorian Government Careers website.

You may apply for more than one position at the Library – just be sure to submit separate applications for each position.

If you are a new user you will need to register and create a new Career Services account. If you already have an account, simply log in and follow the prompts to complete your application. 

Add your contact details, work history, education, skills and your resumé to the 'My Profile' section of your account.

Please note: the Library is unable to accept applications from any ex-Victorian public sector employee who has accepted a Voluntary Departure Package from a Government organisation, within three calendar years from the date of their resignation or retirement. Visit the Victorian Government Careers website for more information on eligibility to apply for Government jobs.

What to include in your application

Please submit:

  • your current resumé
  • a cover letter addressed to the contact person listed in the position description, and
  • responses to the key selection criteria.

Please upload these documents as PDF files where possible.

If you are required to submit supplementary documentation (for example, work samples) you should also include these in your application.

Your application should be as long as is required in order to appropriately convey your suitability for the position that you're applying for. As a general guide: your cover letter should be no longer than one page, your resumé no longer than three pages and your response to the key selection criteria no longer than three to four pages.

For guidelines on applying for government positions and addressing key selection criteria, see the Tips for applying section of the Victorian Government Careers website.

If you have questions about a role, please call or email the contact person identified in the position description (usually the recruiting manager from the team in which the vacancy occurs).

How to submit your application

Your application should be submitted to the Victorian Government Careers website by the deadline noted in the job advertisement. Applications that are not submitted via the Victorian Government Careers website are unlikely to be considered.

After you’ve submitted your application you will receive an email notification to confirm that it has been received. If you do not receive a confirmation email, please contact the Library’s People and Culture team at

If you experience difficulty in applying for a position at the Library through the Careers website, please contact the Library’s People and Culture team at before the application deadline.

Late applications

Late applications are generally not accepted; however, in exceptional circumstances a late application may be considered on a discretionary basis. If you cannot submit your application by the deadline, please phone or email the contact person listed in the position description before the closing date to discuss the possibility of an extension.

Assessment process

All recruitment at the Library is undertaken through a merit-based assessment process. The candidate who demonstrates the most merit against the requirements for the role is recommended for employment.

Applications will be reviewed by a selection panel of at least three people including the recruiting manager from the team in which the vacancy occurs, and an independent representative from another State Library Victoria team or another organisation.

The selection panel will assess the applications against the key selection criteria and role requirements to determine a shortlist of candidates.

As we receive a large number of applications for some roles, the shortlisting process may take several weeks.

Applicants who have not been shortlisted will be advised of the outcome by email. Due to the high number of applications we receive for some roles, we are unable to provide feedback on applications that do not progress to the interview stage. 

Shortlisted applicants

If your application is shortlisted you will be invited to participate in an interview.

A phone or video interview can be arranged if you are applying from interstate or overseas.

If you have accessibility requirements, please advise the contact person or email People and Culture at so that we can assist wherever possible.

In order to determine the candidate most suitable for the role the selection panel may invite you to attend further interviews or ask you to provide work samples or participate in other assessment activities based on the duties of the role. Reference checks will also be conducted.

Unsuccessful shortlisted applicants will be notified by email after the recommended candidate has accepted the role, and may request feedback on their application by phoning or emailing the contact person listed in the position description.