Education booking request form

Requests to book all our school tour and workshop excursion programs must be made at least four weeks prior to your intended visit and may take up to five days to process. Please provide three booking options to ensure we can accommodate your request.

Please note: bookings are not confirmed until you receive a confirmation email from us. Booking confirmations will be sent to the email address you provide in this form.

The Library manages your personal information in accordance with privacy legislation. For more information, please see our Privacy statement.

For more information, contact the Library's Education team on 03 8664 7555.

Items marked * are mandatory fields.

Program selection
Booking details
School details
Teacher details
Excursion funding – optional, and only for schools with an ICSEA ranking of less than 1000

If your school is in Victoria and has an Index of Community and Socio-Educational Advantage (ICSEA) ranking of less than 1000, you may be eligible to receive funding towards program and transport costs, thanks to our generous philanthropic partners.

You can look up your school's score on the My School website. Funding eligibility will be dependent on the most current ICSEA ranking shown on the My School website.

Please note: if your ICSEA ranking is above 1000, you do not qualify for excursion funding. Please continue with this booking form to submit a regular booking request.

A Library staff member will be in touch with a tentative booking email, letting you know if your excursion funding application has been successful, and providing details of fees covered and any amounts needing to be charged to the school. To accept the offer provided, respond to the tentative booking email and confirm your booking.

Additional information
Terms and conditions

For self-guiding and study groups, please book in advance. Upon arrival, the classroom teacher will need to register their group with staff in the Russell Street Welcome Zone. Self-guiding students should tour in groups no larger than 12, with an adult to supervise each group. Only one group should visit an exhibition or study space at a time; groups may not be able to enter certain parts of the Library if an organised tour, school program or special event is taking place.

Bookings must be made at least one month in advance. Upon submitting this booking request form, you will receive an automated email with details of your request. We will contact you within five working days to confirm your booking.

The maximum group size for onsite school programs is 25 students. The maximum size for outreach programs varies (please consult booking information for individual outreach programs). Multiple groups may attend onsite programs at the same time; check the student capacity for your preferred program on the course web page.

Bookings must be made at least one month in advance. Upon submitting this booking request form you will receive an automated email with details of your request. We will contact you within five working days to confirm your booking.

Cancellation less than three weeks before the date of your booking will incur a fee of 50 per cent of the amount payable for the booking; this applies to onsite and outreach programming. Where excursion funding has been applied (program waiver or transport reimbursement offer), the cancellation fee will be applied at the regular (non-discounted) program rate.

Non-attendance at a booked onsite program will incur a fee of 100 per cent of the amount payable for the booking. Where excursion funding has been applied (program waiver or transport reimbursement offer), the fee will be applied at the regular (non-discounted) program rate. Cancellation of an outreach program on the day of the booking will also incur a fee of 100 per cent of the amount payable.

The provision of onsite excursion funding (program fee waiver or transport reimbursement) is dependent on attendance at booked programs.

All workshop and tour bookings must be accompanied by a school purchase order.

We regret that changes to tax invoices cannot be made and refunds will not be paid.